Requesting a Grant?

Organizations interested in applying are strongly encouraged to discuss their project with the Executive Director prior to submitting an application. This can help determine if the project meets the basic eligibility criteria and is consistent with Four County Community Foundation’s program interests. Foundation staff cannot assess or comment on an applicant’s chances for approval. The Foundation reserves the right to request additional information about the organization, the project, and added financial details.

Before beginning a grant request, please read the following information so you will know what to expect. Proposal writing is time-consuming. You must begin by clearly describing a specific problem found in your community, design a program with key outcomes to address it, and then describe that program in detail in the application. Your goal is to end up with a well-conceived proposal that lays out a strategy to address the problem, as well as the funding to pay for it. If you have any questions at all, your first step should be to contact our office and talk with our Executive Director to clarify any requests. [email protected]

Writing a Grant Request for Four County Community Foundation

When you access our grant request portal you will need to provide the following:
General Information: The legal name of your organization, tax ID number, address, phone and web address
Background Information: Your organization’s mission statement, classification, and the geographic area served by your project
Contact Information: Your organization’s official contact information and your own contact information
Project Title: A concise, informative name for your project
Project Description Summary: A one-sentence summary of your project that addresses a community issue and provides a measurable and achievable outcome
Grant Request Amount: The requested amount is an exact amount you are seeking from 4CCF as described in your project budget. Do NOT round up. The request amount should be less than or equal to the Total Project Cost
Total Project Cost: The total cost of your entire project may or may not be different from your Request Amount
Number Served: The number served is an estimate of the number of people your project will affect in the first year
Project Start Date: Since it takes up to 30 days after the grant deadline to disperse information to reviewers, coordinate meetings, and receive Board approval, your project start date should be at least 30 days AFTER the grant request deadline
Project End Date: Your project may take a day or a year. State the proposed project end date. Your Final Grant Report will be due 30 days after your project end date
Age Group: From the drop-down menu, choose the most appropriate age group for your project
Gender Served: Most projects affect BOTH
Program Area: From the drop-down menu, choose the program area that best describes your particular project
Authorization Letter and Official Signature: Enter the name and email address of the official in your organization authorized to approve the project and the grant agreement such as a principal, superintendent, officers of a non-profit agency, or a governmental supervisor. The letter of authorization includes acknowledgment that the proposal is accurate and in compliance with your organization’s policies. Be sure to send the request.
Collaboration: Describe all collaborative partners who are stakeholders in your project and/or agencies that are providing funding.
Evaluation of Success: When evaluating the success of your project, focus on why the project is important to the community. Read your project description essay. Think about key outcomes; the tangible reasons your project is important to the community. Are they quantifiable and objective? You will want to refer to your key outcomes when you are writing your required Final Grant Report.

ATTACHMENTS: The following documents will need to be attached as .pdfs in order to complete your request.

Project Complete Description: Communicate clearly and precisely about the what, where, when, why, and how of your project. Use clear, objective language to describe the community problem and how your project will address or solve the problem. Designate one or two key outcomes that will result from your project’s activities. Describe how you will measure and record your outcomes. Always keep in mind your eventual goal. Every activity in your project should be evaluated on how it helps you achieve the ultimate goal.

Project Line-Item Budget: A budget includes all revenue and expenses, and is not a wish list of items and prices. Provide two estimates for expenses if you are requesting an amount greater than $1000. Screen-shots of catalog pages are not acceptable.  You may use the 4CCF Grant Budget & Expense Report , an excel sheet which can be edited, saved as a pdf, and uploaded with your request.

IRS Form 990 or 990 EZ: Public schools and government agencies are exempt from this requirement

IRS Tax-Exempt Determination Letter: Public schools and government agencies are exempt from this requirement

List of Board of Directors: Include an up-to-date list of your non-profit’s Board of Directors. Public schools and government agencies are exempt from this requirement

As you complete each section of the application, the dashboard will display complete rather than in progressNOTE: Request Information will show in progress until the Letter of Authorization is returned. When all sections are complete, you may submit your application.

Again, if you have questions or concerns regarding your project, please contact our office before you write your grant or submit your request.  The staff is happy to offer information on whether your project request has reasonable chance of receiving funding.  Staff can offer advice on what should be included in your project description, and how you might evaluate success.